For car lots and truck, trailer and equipment dealers in Canada
Lot & Yard puts your inventory on your own domain with an AI sales agent answering buyers around the clock, search engines and marketplaces fed automatically, and a sales desk that takes every deal to a signed AMVIC bill of sale.
One subscription, one login for the whole team. The website and the desk share the same inventory, customers and deals.
Answers buyers on every listing from the listing itself, offers a viewing and turns the conversation into a lead with the transcript attached.
Sitemap, structured data on every unit, Google and Bing verification, your Google Business Profile and YouTube channel, saved-search alerts.
Kijiji, the Meta vehicle catalog and an AutoTrader.ca export pull from your site on their own schedule. List once, appear everywhere.
Five guided steps, issue and lock, the buyer signs on their phone, your signatory countersigns, the signed PDF files itself.
Board by stage, a worksheet with fees, levy, trade-in and gross margin, desking with lenders, and approvals when a discount passes the rep's limit.
Approve, counter or decline from a queue, see the floor by rep, get alerts for slow replies and aged units, and a dashboard with gross by rep.
Classic, Showroom, Yard or Boutique with your colours, fonts, logo and words. Change it any time with a live preview and no developer.
GST, PST or HST by province on the bill, the AMVIC levy on vehicles, salesperson registration numbers, and a bill only an authorised user can issue.
A buyer asks the website a question at two in the morning, the lead lands in the portal, and a deal goes from the desk to a signed bill of sale.
Ask a question, on every listing
Most enquiries arrive after hours, and most of them are the same three questions. The assistant answers them on the spot, from your listing and nothing else, so the buyer stays on your site instead of going back to the marketplace.
Price, specs, kilometres or hours, condition, your financing page and your phone number. It does not invent a price or promise something you did not list. When it cannot help it offers a call back.
When the buyer leaves a name and number the chat becomes a lead in the portal, transcript attached, marked AI so the team can skim it for intent before they call. Leads from the forms, call-back requests and marketplace emails sit in the same list.
The same AI drafts the website description for every unit from its specs and source text. Regenerate, revert, or make it yours. Each unit page scores how well the listing sells and says what to fix.
Every plan includes an AI allowance of about two million tokens a month for the sales agent, the listing writer and the portal help; credit packs never expire. You switch the assistant on or off for your site.
Settings → Marketing & Google
Nothing to install, nobody to hire. The site is built to be found, and the marketing that matters for a lot is one settings tab.
The feeds are pulled by the marketplaces on their own schedule; Lot & Yard never posts on your behalf, never reads anything back, and never touches your Sandhills account.
Most dealer software stops at cars. Every Lot & Yard dealer runs as one vertical, and the words, the fields, the feeds and the bill of sale follow from it.
Cars, SUVs, light trucks and vans. Add a vehicle by VIN and the decoder fills year, make, model, trim, body style, drivetrain and fuel. Import the rest from your DMS as a CSV. Feeds for Kijiji Autos and the Meta vehicle catalog, plus a generic AutoTrader.ca export for your rep to map.
Units arrive from Sandhills and MarketBook on a schedule, read only. Every run re-reads every active unit, so a photo or spec change in Sandhills shows up on your site without anyone lifting a finger. When a unit leaves Sandhills it leaves your site.
The screens below are the real portal, showing a fictitious demo dealership.
Today
Leads to call back, paperwork waiting on a signature or a balance, tasks due today, vehicles sitting too long and whether the inventory sync is healthy. Each row is one click from the thing itself.
Deals board and deal workspace
Qualified, Offer, Deposit / hold, Bill of sale, Paid, Delivered. Drag a card to move it; a stage that still needs something says what is missing. Deals also move on their own as facts arrive: a price saved, a deposit recorded, a bill issued, a balance paid.
Bills of sale with e-signature
Five steps: purchaser, unit, inspection and disclosures, delivery, money and signatory. A checklist says what is still missing. Issue numbers and locks the document; only the people you allow can press it.
Inventory and the AI listing writer
Sandhills units sync on a schedule. Local units come in by VIN or from a DMS CSV, with photos dragged into place. Each unit page scores how well the listing sells and tells you what to fix.
Leads
Website forms, call-back requests, marketplace emails and the Ask a question chat on every unit page. Conversations the assistant had with buyers sit in their own tab, transcript and all.
Manager's desk
Discount requests above a rep's ceiling queue up with the asking price, net and gross margin side by side. The floor view shows every open deal by salesperson; alerts flag slow replies and aged units; the dashboard has gross by rep, deals by source and lender, inventory aging and deliveries.
Dealer software usually comes with a sales call, a custom quote and a module for everything. Lot & Yard is priced on the page, live in a business day, and built for lots that sell iron as well as cars.
Four templates, your colours, your fonts, your words. Pick one at signup and change it any time under Settings, with a live preview before you save. No developer needed.
Every site includes listings with photos and specs, a Sale pending badge, the Ask a question assistant, call-back and contact forms, a financing page, saved-search alerts, a sitemap, your logo, favicon and social share image.
Two plans. Prices in CAD, tax extra. Launch pricing while we onboard our first dealers: $25 a month off the list price, and a 12-month term gets two months free with the setup fee waived.
The dealer website and everything that feeds it.
$125$100a month
$250 one-time setup
Most complete
The website plus the desk that closes the deal.
$175$150a month
$500 one-time setup
Every plan includes a monthly AI allowance of about two million tokens for the listing writer, the buyer assistant and the portal help. Card and invoices are managed on Stripe's secure page.
No sales call required. Most lots are live the next business day.
Pick a plan, tell us about the dealership, choose a template and colours, and enter your card on Stripe's page. Nothing is charged until you confirm there.
ASRU looks at your Sandhills or MarketBook listing, or your DMS export for a car lot, and switches the site on within one business day. Your owner login arrives by email.
Most screens open with a short guided tour the first time, there is a help guide with videos, and an assistant answers questions about the portal. Point your domain at us when the site looks right.
Lot & Yard comes with two demo dealerships: a car lot in Calgary and a truck and equipment lot in Rocky View County, with fictitious customers, deals and paperwork at every stage. Ask for a walkthrough and we will take you through both on a screen share, on your schedule.
Only what is on the listing and your dealership page: price, specs, kilometres or hours, condition, your financing page and your phone number. It answers questions, suggests a viewing or a call back, and when the buyer leaves a name and number it creates a lead with the whole transcript. It never invents a price or promises something you did not list, and you can switch it off for your site.
No. The connection is read only. Lot & Yard reads your listings on a schedule and never writes back. Price, photos and specs are changed in Sandhills and arrive on the next read. When a unit disappears from Sandhills it comes off your website; it is not marked sold for you.
Yes. The site is served on your domain, with your logo, colours, template and words. Until DNS is pointed at us you can preview it on an address we give you. The portal your team signs in to always lives at portal.lotandyard.com.
It publishes feeds those marketplaces pull on their own schedule: Kijiji Autos, the Meta vehicle catalog and a generic AutoTrader.ca export for a car lot; Kijiji Dealer Central and Facebook for a heavy lot. Lot & Yard never posts on your behalf and never reads anything back from them, so replies from those marketplaces still arrive by email, where the portal picks them up as leads.
The bill of sale follows the Alberta AMVIC requirements: purchaser and unit details, inspection (Mechanical Fitness Assessment for a vehicle, CVIP for a truck or trailer), odometer or hour declarations, disclosures, delivery, money and the dealership's licence, GST number and signatory. Only users you flag as able to issue can issue one, and a salesperson named on it needs an AMVIC registration number. Other provinces have their own tax lines and rules where supported.
Sales Desk includes five envelopes a month. One envelope is one bill of sale sent for signature; the buyer signs on their phone, your signatory countersigns, and the signed PDF files itself on the bill. Past five, an envelope is $5, or add the 20-envelope pack at $60 a month. Paper signing never uses an envelope.
You do. Your customers, deals, bills of sale, photos and descriptions are yours. The inventory list exports to Excel, the desk queue to Excel and PDF, every issued bill downloads as a PDF with its signed copy, and if you leave, ask and ASRU exports the rest for you.
Plans are month to month and you can cancel any time from the billing page; an annual plan is paid up front for the year. If a card payment fails, the portal warns for fourteen days and then goes read only until the card is fixed; the website stays up throughout.
Sign up in a few minutes. Your website is live within a business day, and the assistant is on duty from the first evening.